Privacy Policy

We are very delighted that you have shown interest in our institute. Data protection is of a partic­u­larly high priority for the management of the Institut für Europäische Politik e.V.. The use of the Internet pages of the Institut für Europäische Politik e.V. is possible without any indication of personal data; however, if a data subject wants to use special institute services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

The processing of personal data, such as the name, address, e‑mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accor­dance with the country-specific data protection regula­tions applicable to the Institut für Europäische Politik e.V.. By means of this data protection decla­ration, our institute would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection decla­ration, of the rights to which they are entitled.

As the controller, the Institut für Europäische Politik e.V. has imple­mented numerous technical and organi­za­tional measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data trans­mis­sions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alter­native means, e.g. by telephone.

1. Definitions

The data protection decla­ration of the Institut für Europäische Politik e.V. is based on the terms used by the European legis­lator for the adoption of the General Data Protection Regulation (GDPR). Our data protection decla­ration should be legible and under­standable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the termi­nology used.

In this data protection decla­ration, we use, inter alia, the following terms:

2. Name and Address of the controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provi­sions related to data protection is:

Institut für Europäische Politik e.V.

Bunde­sallee 23

10717 Berlin

Deutschland

Phone: 0308891340

Email: info@iep-berlin.de

Website: http://iep-berlin.de/

3. Cookies

The Internet pages of the Institut für Europäische Politik e.V. use cookies. Cookies are text files that are stored in a computer system via an Internet browser.

Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differ­en­tiate the individual browser of the dats subject from other Internet browsers that contain other cookies. A specific Internet browser can be recog­nized and identified using the unique cookie ID.

Through the use of cookies, the Institut für Europäische Politik e.V. can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the infor­mation and offers on our website can be optimized with the user in mind. Cookies allow us, as previ­ously mentioned, to recognize our website users. The purpose of this recog­nition is to make it easier for users to utilize our website. The website user that uses cookies, e.g. does not have to enter access data each time the website is accessed, because this is taken over by the website, and the cookie is thus stored on the user’s computer system. Another example is the cookie of a shopping cart in an online shop. The online store remembers the articles that a customer has placed in the virtual shopping cart via a cookie.

The data subject may, at any time, prevent the setting of cookies through our website by means of a corre­sponding setting of the Internet browser used, and may thus perma­nently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deacti­vates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.

4. Collection of general data and information

The website of the Institut für Europäische Politik e.V. collects a series of general data and infor­mation when a data subject or automated system calls up the website. This general data and infor­mation are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and infor­mation that may be used in the event of attacks on our infor­mation technology systems.

When using these general data and infor­mation, the Institut für Europäische Politik e.V. does not draw any conclu­sions about the data subject. Rather, this infor­mation is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its adver­tisement, (3) ensure the long-term viability of our infor­mation technology systems and website technology, and (4) provide law enforcement author­ities with the infor­mation necessary for criminal prose­cution in case of a cyber-attack. Therefore, the Institut für Europäische Politik e.V. analyzes anony­mously collected data and infor­mation statis­ti­cally, with the aim of increasing the data protection and data security of our institute, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

5. Subscription to our newsletters

On the website of the Institut für Europäische Politik e.V., users are given the oppor­tunity to subscribe to our insti­tute’s newsletter. The input mask used for this purpose deter­mines what personal data are trans­mitted, as well as when the newsletter is ordered from the controller.

The Institut für Europäische Politik e.V. informs regularly by means of a newsletter about institute offers. The insti­tute’s newsletter may only be received by the data subject if (1) the data subject has a valid e‑mail address and (2) the data subject registers for the newsletter shipping. A confir­mation e‑mail will be sent to the e‑mail address regis­tered by a data subject for the first time for newsletter shipping, for legal reasons, in the double opt-in procedure. This confir­mation e‑mail is used to prove whether the owner of the e‑mail address as the data subject is autho­rized to receive the newsletter.

During the regis­tration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the regis­tration, as well as the date and time of the regis­tration. The collection of this data is necessary in order to under­stand the (possible) misuse of the e‑mail address of a data subject at a later date, and it therefore serves the aim of the legal protection of the controller.

The personal data collected as part of a regis­tration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e‑mail, as long as this is necessary for the operation of the newsletter service or a regis­tration in question, as this could be the case in the event of modifi­ca­tions to the newsletter offer, or in the event of a change in technical circum­stances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be termi­nated by the data subject at any time. The consent to the storage of personal data, which the data subject has given for shipping the newsletter, may be revoked at any time. For the purpose of revocation of consent, a corre­sponding link is found in each newsletter. It is also possible to unsub­scribe from the newsletter at any time directly on the website of the controller, or to commu­nicate this to the controller in a different way.

6. Newsletter-Tracking

The newsletter of the Institut für Europäische Politik e.V. contains so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such e‑mails, which are sent in HTML format to enable log file recording and analysis. This allows a statis­tical analysis of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, the Institut für Europäische Politik e.V. may see if and when an e‑mail was opened by a data subject, and which links in the e‑mail were called up by data subjects.

Such personal data collected in the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the shipping of the newsletter, as well as to adapt the content of future newsletters even better to the interests of the data subject. These personal data will not be passed on to third parties. Data subjects are at any time entitled to revoke the respective separate decla­ration of consent issued by means of the double-opt-in procedure. After a revocation, these personal data will be deleted by the controller. The Institut für Europäische Politik e.V. automat­i­cally regards a withdrawal from the receipt of the newsletter as a revocation.

7. Routine erasure and blocking of personal data

The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legis­lator or other legis­lators in laws or regula­tions to which the controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legis­lator or another competent legis­lator expires, the personal data are routinely blocked or erased in accor­dance with legal requirements.

8. Rights of the data subject

9. Data protection for applications and the application procedures

The data controller shall collect and process the personal data of appli­cants for the purpose of the processing of the appli­cation procedure. The processing may also be carried out electron­i­cally. This is the case, in particular, if an applicant submits corre­sponding appli­cation documents by e‑mail or by means of a web form on the website to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal require­ments. If no employment contract is concluded with the applicant by the controller, the appli­cation documents shall be automat­i­cally erased two months after notifi­cation of the refusal decision, provided that no other legit­imate interests of the controller are opposed to the erasure. Other legit­imate interest in this relation is, e.g. a burden of proof in a procedure under the General Equal Treatment Act (AGG).

10. Data protection provisions about the application and use of Facebook

On this website, the controller has integrated compo­nents of the institute Facebook. Facebook is a social network.

A social network is a place for social meetings on the Internet, an online community, which usually allows users to commu­nicate with each other and interact in a virtual space. A social network may serve as a platform for the exchange of opinions and experi­ences, or enable the Internet community to provide personal or business-related infor­mation. Facebook allows social network users to include the creation of private profiles, upload photos, and network through friend requests.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the controller is the Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

With each call-up to one of the individual pages of this Internet website, which is operated by the controller and into which a Facebook component (Facebook plug-ins) was integrated, the web browser on the infor­mation technology system of the data subject is automat­i­cally prompted to download display of the corre­sponding Facebook component from Facebook through the Facebook component. An overview of all the Facebook Plug-ins may be accessed under https://developers.facebook.com/docs/plugins/. During the course of this technical procedure, Facebook is made aware of what specific sub-site of our website was visited by the data subject.

If the data subject is logged in at the same time on Facebook, Facebook detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-site of our Internet page was visited by the data subject. This infor­mation is collected through the Facebook component and associated with the respective Facebook account of the data subject. If the data subject clicks on one of the Facebook buttons integrated into our website, e.g. the “Like” button, or if the data subject submits a comment, then Facebook matches this infor­mation with the personal Facebook user account of the data subject and stores the personal data.

Facebook always receives, through the Facebook component, infor­mation about a visit to our website by the data subject, whenever the data subject is logged in at the same time on Facebook during the time of the call-up to our website. This occurs regardless of whether the data subject clicks on the Facebook component or not. If such a trans­mission of infor­mation to Facebook is not desirable for the data subject, then he or she may prevent this by logging off from their Facebook account before a call-up to our website is made.

The data protection guideline published by Facebook, which is available at https://facebook.com/about/privacy/, provides infor­mation about the collection, processing and use of personal data by Facebook. In addition, it is explained there what setting options Facebook offers to protect the privacy of the data subject. In addition, different config­u­ration options are made available to allow the elimi­nation of data trans­mission to Facebook. These appli­ca­tions may be used by the data subject to eliminate a data trans­mission to Facebook.

11. Data protection provisions about the application and use of Google Analytics (with anonymization function)

On this website, the controller has integrated the component of Google Analytics (with the anonymizer function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising.

The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043–1351, United States.

For the web analytics through Google Analytics the controller uses the appli­cation “_gat. _anonymizeIp”. By means of this appli­cation the IP address of the Internet connection of the data subject is abridged by Google and anonymised when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyze the traffic on our website. Google uses the collected data and infor­mation, inter alia, to evaluate the use of our website and to provide online reports, which show the activ­ities on our websites, and to provide other services concerning the use of our Internet site for us.

Google Analytics places a cookie on the infor­mation technology system of the data subject. The defin­ition of cookies is explained above. With the setting of the cookie, Google is enabled to analyze the use of our website. With each call-up to one of the individual pages of this Internet site, which is operated by the controller and into which a Google Analytics component was integrated, the Internet browser on the infor­mation technology system of the data subject will automat­i­cally submit data through the Google Analytics component for the purpose of online adver­tising and the settlement of commis­sions to Google. During the course of this technical procedure, the institute Google gains knowledge of personal infor­mation, such as the IP address of the data subject, which serves Google, inter alia, to under­stand the origin of visitors and clicks, and subse­quently create commission settlements.

The cookie is used to store personal infor­mation, such as the access time, the location from which the access was made, and the frequency of visits of our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be trans­mitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.

The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corre­sponding adjustment of the web browser used and thus perma­nently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the infor­mation technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.

In addition, the data subject has the possi­bility of objecting to a collection of data that are generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the chance to preclude any such. For this purpose, the data subject must download a browser add-on under the link https://tools.google.com/dlpage/gaoptout and install it. This browser add-on tells Google Analytics through a JavaScript, that any data and infor­mation about the visits of Internet pages may not be trans­mitted to Google Analytics. The instal­lation of the browser add-ons is considered an objection by Google. If the infor­mation technology system of the data subject is later deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attrib­utable to their sphere of compe­tence, or is disabled, it is possible to execute the reinstal­lation or reacti­vation of the browser add-ons.

Further infor­mation and the applicable data protection provi­sions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the following Link https://www.google.com/analytics/.

12. Data protection provisions about the application and use of LinkedIn

The controller has integrated compo­nents of the LinkedIn Corpo­ration on this website. LinkedIn is a web-based social network that enables users with existing business contacts to connect and to make new business contacts. Over 400 million regis­tered people in more than 200 countries use LinkedIn. Thus, LinkedIn is currently the largest platform for business contacts and one of the most visited websites in the world.

The operating company of LinkedIn is LinkedIn Corpo­ration, 2029 Stierlin Court Mountain View, CA 94043, UNITED STATES. For privacy matters outside of the UNITED STATES LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, is responsible.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a LinkedIn component (LinkedIn plug-in) was integrated, the Internet browser on the infor­mation technology system of the data subject is automat­i­cally prompted to the download of a display of the corre­sponding LinkedIn component of LinkedIn. Further infor­mation about the LinkedIn plug-in may be accessed under https://developer.linkedin.com/plugins. During the course of this technical procedure, LinkedIn gains knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in at the same time on LinkedIn, LinkedIn detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-page of our Internet page was visited by the data subject. This infor­mation is collected through the LinkedIn component and associated with the respective LinkedIn account of the data subject. If the data subject clicks on one of the LinkedIn buttons integrated on our website, then LinkedIn assigns this infor­mation to the personal LinkedIn user account of the data subject and stores the personal data.

LinkedIn receives infor­mation via the LinkedIn component that the data subject has visited our website, provided that the data subject is logged in at LinkedIn at the time of the call-up to our website. This occurs regardless of whether the person clicks on the LinkedIn button or not. If such a trans­mission of infor­mation to LinkedIn is not desirable for the data subject, then he or she may prevent this by logging off from their LinkedIn account before a call-up to our website is made.

LinkedIn provides under https://www.linkedin.com/psettings/guest-controls the possi­bility to unsub­scribe from e‑mail messages, SMS messages and targeted ads, as well as the ability to manage ad settings. LinkedIn also uses affil­iates such as Eire, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua, and Lotame. The setting of such cookies may be denied under https://www.linkedin.com/legal/cookie-policy. The applicable privacy policy for LinkedIn is available under https://www.linkedin.com/legal/privacy-policy. The LinkedIn Cookie Policy is available under https://www.linkedin.com/legal/cookie-policy.

13. Data protection provisions about the application and use of Twitter

On this website, the controller has integrated compo­nents of Twitter. Twitter is a multi­lingual, publicly-acces­sible microblogging service on which users may publish and spread so-called ‘tweets,’ e.g. short messages, which are limited to 280 characters. These short messages are available for everyone, including those who are not logged on to Twitter. The tweets are also displayed to so-called followers of the respective user. Followers are other Twitter users who follow a user’s tweets. Furthermore, Twitter allows you to address a wide audience via hashtags, links or retweets.

The operating company of Twitter is Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, UNITED STATES.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a Twitter component (Twitter button) was integrated, the Internet browser on the infor­mation technology system of the data subject is automat­i­cally prompted to download a display of the corre­sponding Twitter component of Twitter. Further infor­mation about the Twitter buttons is available under https://about.twitter.com/de/resources/buttons. During the course of this technical procedure, Twitter gains knowledge of what specific sub-page of our website was visited by the data subject. The purpose of the integration of the Twitter component is a retrans­mission of the contents of this website to allow our users to introduce this web page to the digital world and increase our visitor numbers.

If the data subject is logged in at the same time on Twitter, Twitter detects with every call-up to our website by the data subject and for the entire duration of their stay on our Internet site which specific sub-page of our Internet page was visited by the data subject. This infor­mation is collected through the Twitter component and associated with the respective Twitter account of the data subject. If the data subject clicks on one of the Twitter buttons integrated on our website, then Twitter assigns this infor­mation to the personal Twitter user account of the data subject and stores the personal data.

Twitter receives infor­mation via the Twitter component that the data subject has visited our website, provided that the data subject is logged in on Twitter at the time of the call-up to our website. This occurs regardless of whether the person clicks on the Twitter component or not. If such a trans­mission of infor­mation to Twitter is not desirable for the data subject, then he or she may prevent this by logging off from their Twitter account before a call-up to our website is made.

The applicable data protection provi­sions of Twitter may be accessed under https://twitter.com/privacy?lang=en.

14. Legal basis for the processing

Art. 6(1) lit. a GDPR serves as the legal basis for processing opera­tions for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the perfor­mance of a contract to which the data subject is party, as is the case, for example, when processing opera­tions are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing opera­tions which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal oblig­ation by which processing of personal data is required, such as for the fulfillment of tax oblig­a­tions, the processing is based on Art. 6(1) lit. c GDPR.
In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital infor­mation would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR.
Finally, processing opera­tions could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing opera­tions which are not covered by any of the above­men­tioned legal grounds, if processing is necessary for the purposes of the legit­imate interests pursued by our company or by a third party, except where such interests are overridden by the interests or funda­mental rights and freedoms of the data subject which require protection of personal data. Such processing opera­tions are partic­u­larly permis­sible because they have been specif­i­cally mentioned by the European legis­lator. He considered that a legit­imate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).

15. The legitimate interests pursued by the controller or by a third party

Where the processing of personal data is based on Article 6(1) lit. f GDPR our legit­imate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.

16. Period for which the personal data will be stored

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corre­sponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initi­ation of a contract.

17. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; possible consequences of failure to provide such data

We clarify that the provision of personal data is partly required by law (e.g. tax regula­tions) or can also result from contractual provi­sions (e.g. infor­mation on the contractual partner).

Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subse­quently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the conse­quence that the contract with the data subject could not be concluded.

Before personal data is provided by the data subject, the data subject must contact any employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an oblig­ation to provide the personal data and the conse­quences of non-provision of the personal data.

18. Existence of automated decision-making

As a respon­sible company, we do not use automatic decision-making or profiling.

This Privacy Policy has been generated by the Privacy Policy Generator of the External Data Protection Officers that was developed in cooper­ation with the Media Law Lawyers from WBS-LAW.